Account, Billing & Settings
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Account, Billing & Settings / Organisation accounts
When an organisation covers your account
The differences you will actually notice if your account belongs to a school or a company.
Someone else pays, and someone else sets some of the rules.
Joining
Your organisation's administrator adds your email address to its list, and you join when you accept.
If you already have a TeachForge account, your account is not moved. You get an email, and when you are signed in a band says that the organisation has invited you to join its TeachForge plan. Review opens a dialogue that asks whether to join, and says four things:
- Your account will use the organisation's TeachForge plan in place of your own.
- Your own subscription will not renew. It ends on the date it is paid up to, and you are not charged again.
- Your boards and files stay yours to use, and are stored with the organisation's.
- If you decline, nothing about your account changes.
Accept joins you. Decline takes your address off the organisation's list. If the organisation has no free place on its plan yet, you have still joined, and your own plan stays as it is for now.
If you have no account yet, sign up with the address your administrator listed. You are asked Is this your organisation? and choose Yes, this is my organisation or No, continue as an individual.
If TeachForge staff made your account with a temporary password, your first sign-in takes you straight to choosing your own password, and the invitation appears after that.
Billing
Your Subscription tab reads that you are covered by the organisation and billed by invoice, and the plans page adds that paid plan checkout is not available on this account.
So there is no card, no portal and no cancel button for you. Changing tier is a conversation with your organisation administrator, and the seats are managed centrally.
Shared student IDs
This is the difference that changes your teaching most, and it is a good one. Student handles are unique across the whole organisation rather than per teacher.
A learner taught by you and by a colleague is one learner with one handle, one password and one record. Pasting IDs that already exist enrols those learners rather than creating duplicates, and the class form tells you so.
The organisation may also require one particular student ID pattern, in which case the class creation form locks to it and says there is no other choice. See Student ID patterns.
The security policy
An organisation can set policy that applies to you.
- Every member must use two-factor authentication — members who have not set it up are asked to before they can carry on.
- What a new board's link lets people do — follow the TeachForge default, view only with editing given link by link, or anyone with the link can edit. It applies to boards created from then on, and links already shared keep working as they are.
If two-factor suddenly became compulsory for you, that is usually this rather than a change in your own settings.
The rest
- Your organisation may have its own sign-in address, a subdomain or its own domain.
- It may connect a learning platform, which makes LTI launches and roster sync available to your classes.
- It may supply its own storage, which changes what counts against your allowance.
- An administrator can unlink your account without deleting it, or erase your data, both requiring their own authenticator code.
Being in an organisation does not mean colleagues can read your classes. It means learner identity, billing and policy are shared. What you build stays yours unless you share it.